4 Ways to Add More Fun (& Productivity) To Your Events

Are attendees excited to attend your company’s events? Or are your events just another stop on the circuit?

Promotional product ideas for meetings & events

Don’t forget the fun! Events shouldn’t be all work and no play.

Recently CCC had the opportunity to attend ASI Orlando, a leading promotional products show, and headed home with marketing ideas galore. Today, we’re going to focus on how to liven up your meetings and events.

 Add some fun with a photo booth (or selfie station)! Whether you’re hosting an evening party or a potentially awkward networking session/ice breaker, a photo booth adds some fun and helps attendees connect with each other. Instead of focusing on differences, visitors will find common ground while making fun memories. The best news? A photo booth doesn’t have to break your budget. Devote a corner, order some fun props (beard fun face, anyone?) and snap away! (Tip: Make sure you have good lighting in whatever area you choose.)

Roll out the red carpet and move registration to the rooms! We’ve all been there — standing in line at a registration booth way too early in order to officially check in to a conference. Why irritate attendees right off the bat? If everyone is staying at the host hotel, move registration to the rooms. Place welcome gifts in each room along with badges and registration materials. Attendees will feel special and be able to swap time standing in line at registration with activities they’d rather be doing, like relaxing, networking or enjoying some fresh air.

Event Planning: You Need to Have a Plan

Hold a scavenger hunt or set up an escape room experience. Encourage attendees to work together to resolve a situation while having a good time. Both experiences help improve communication and problem solving in a memorable way. Kick the experience up a notch by tying it into the local area or your line of work. Commemorate the experience by printing the scavenger hunt map on a scarf or t-shirts for a job well done (I escaped the 2017 CCC Expo!).

Need to recharge? Head to the Relaxation Station. Set up a Relaxation Station where attendees can head to recharge their gadgets and themselves. Massages, refreshments, mobile chargers/outlets and WiFi are all welcome amenities to weary travelers. Other options for a relaxing space include a coffee bar, connection cafe or nature room. On a similar note, don’t feel the need to fill every minute with sessions and lectures. Unscheduled networking time can produce amazing connections, solutions and big business.

Remember, it’s OK for attendees to have fun and enjoy your events. They can still learn and be productive at the same time. Make your event an exciting destination rather than just another stop on the show circuit.

Category Archives: Event Planning

Meetings & Events Minutes

How do you add fun to your events?

What’s your favorite promotional product (or branded item) that you’ve given out or received at an event?

What activity or experience did you have at an event that was truly memorable?

p.s. Did you know that CCC offers event planning services? From big ideas to small details, we’d love to help you with your next event!

Cheers to a successful event!
Jaime

Let’s chat (about promotional products, your event planning needs or otherwise):
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Women in the Boardroom: Handshake or Hug?

You just finished a meeting with a key business partner and chairs push back around the table as members of both companies begin to file out of the room. Goodbyes are being said and hands are being shook as small talk fills the air.

Did you see the game last night? What’s the weather supposed to be like this weekend? How’s your kids doing?

Sound like a typical meeting? That may not be the ending for everyone in the room.

shaking hands

Photo: Larimer County Workforce Center

As a twenty-something and now thirty-something woman, I’ve spent a lot of time in boardrooms with middle-aged white men. It’s a fact of life. I’ve ended many meetings with an extended hand and instead received a surprise hug or arm around my shoulders. On occasion, I’ve even had business associates briefly rub my back or shoulders. Strangely enough, they don’t offer this level of closeness to their male counterparts.

I’ll admit it: I didn’t grow up in a hugging family. We’re just not that kind of people. But is that level of contact really appropriate in a business setting?

Sometimes you become close friends with clients or business associates so a hug when you see them makes sense. But a new rep at a company that you don’t even know? A potential client that you’re meeting for the first time?

Sound Off

Have you encountered these situations?

Is a different level of contact between men and women expected in our society? Is it appropriate in business settings?

As a businesswoman, does this type of contact make you feel uncomfortable or undermined?

As a businessman, do you feel compelled to hug a female businesswoman instead of shake her hand?

Please share your thoughts!

I’d love to shake your hand-

Jaime

p.s. I was inspired to blog on this subject and wrote most of the post at 2:30 am. Any fellow night owls out there?

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Event Planning: You Need to Have a Plan

Have you ever tried your hand at event planning before? Even the most basic party or get-together (in your mind, at least) can turn into a stressful occasion when you’re in charge of all the details. Now think about putting on a conference or tradeshow for 500 or more of your closest friends.

No matter the size, the key to event planning is having a plan.

The most mundane details can pop up to haunt you onsite if you haven’t tied them down ahead of time. Trust me, I’m as spontaneous and fly-by-the-seat-of-your-pants as they come, and I’m serious about having a plan for any event I’m putting on. Masking drape color, onsite inventory and task lists, personnel schedules and dress all need to be thought of before the big event.

Dress as in the clothes you’re going to wear? Yes, the last thing you need to worry about while running around onsite is not having appropriate shoes or forgetting formal clothing for that big Awards Dinner. Think about each day or event and what you will be doing in order to avoid wishing you had packed a whole lot differently (or any embarrassing moments).

Don’t assume that you’ll remember anything onsite. If you do, it will be a bonus. If you’re giving a speech, at least have note cards on hand in case you draw a big blank when looking out at the audience.

Another reminder that applies to any event you’re throwing… have any contact information you could possibly need on hand (preferably in your phone). Then you’ll be able to quickly get a hold of your hotel contact, colleague, caterer or sister-in-law when something comes up — or goes down — that you need help with.

Events can be fun to plan and rewarding when done well, especially when you plan to perfection.

I hope that everyone enjoyed the Memorial Day weekend, and a sincere thank you to all who have served, and continue to serve today, to protect what makes America great.

Jaime